Human Resources Administrator in Walnut Creek, CA for Bay Area Retina Assocaites (2024)

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The newly created Human Resource Admin position will play an important role in supporting our team at Bay Area Retina Associates (BARA). The ideal candidate will assist in running the daily functions related to Human Resource/People Management at BARA. This includes, but is not limited to, supporting a strong culture throughout the company, reviewing and managing time & attendance, assisting with and managing employee recruitment, benefits management, and leave, and enforcing company policies and practices. The position is remote; however, the HR Administrator will have to visit BARA’s various locations/offices on a regular (weekly/monthly) basis.

Please submit inquiries and applications to bara-hr-posting@bayarearetina.com

Duties/Responsibilities:

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Conducts or acquires background checks and employment eligibility verifications.
• Conducts new hire onboarding, orientation, and explanation of benefits.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Generates internal documents such as job descriptions, offer letters, work schedule/ employment status changes, bonus letters, and warning letters.
• Manages timecard and mileage reimbursem*nt for payroll process.
• Maintains physical and electronic employee files.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Attends, participates in, and documents employee disciplinary meetings, terminations, and investigations and provides recommendations on corrective action as appropriate.
• Conducts exit interviews, and provides recommendations for improvement to the company.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, salary trends, and new technologies in human resources, talent management, and employment law.
• Assists in updating the employee handbook and development of other human resource policies.

• Experience supporting workplace culture through team engagement and other practices.
• Experience using Paylocity is a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field is preferred but not required.
• At least 3-5 years of human resource management experience preferred.
• SHRM-CP a plus.